Under the direction of the Director of Financial Aid, this position is responsible for data entry; updating all financial aid applicants in PowerFAIDS (Financial Aid Package), EDExpress and EDConnect; shepherding of all financial aid applications and associated documents; and generating/providing data in report form to internal and external groups. Tasks are normally accomplished within well-defined procedures and with frequent program monitoring required. Computer skills are essential. Verbal and written communication skills are required for both internal and external contacts. This is a bargaining unit, non-exempt, hourly position.
Highly accurate data entry for all financial aid applicants. Process confidential information.
Ongoing quality control and data integrity with respect to the financial aid application process in all formats.
Document collection/organization of all financial aid applications materials, verifying accuracy of information, and computer recalculation of needs analysis.
Certify and track student and parent loan applications; act as liaison with lenders and loan processors.
Assist in determination of financial aid eligibility according to federal, state and college guidelines.
Assist in collecting and processing material and documents for scholarships.
Assist in reconciling monthly and annual financial aid statements and reports.
Complete Pell Grant and federal loan reporting and drawdown information.
Maintain office filing systems and detailed records.
Respond to telephone/mail inquiries regarding financial aid.
Perform word processing, spreadsheet development, mail merge documents, and other clerical duties as required.
Regular attendance is required.
Other duties as assigned.
This job description reflects the general duties of the job but is not a detailed description of all duties which may be inherent to the position. The Academy may assign reasonably related additional duties to individual employees consistent with policy and collective bargaining agreements.
Ability and willingness to learn multiple software programs including, but not limited to, PowerFAIDS and Power Campus Software.
Strong interpersonal, verbal and written communications skill.
Ability to work professionally with a broad range of personalities.
Professional, positive, and approachable attitude. Good interpersonal skills.
Ability to use discretion and tact in dealing with students, parents, families, staff, and colleagues.
Ability to process sensitive information and maintain confidentiality.
Meticulous attention to detailincluding excellent proofreading and highly accurate data entry.
Excellent organizational skills, including ability to handle multiple tasks, meet deadlines, and prioritize assignments.
Ability to demonstrate and encourage the values of collegiality, and respect among supervisors and peers.
Ability to become familiar and knowledgeable about Academy infrastructure, policies, and procedures.
Ability to work both independently and as a part of a team.
Bachelor’s Degree preferred.
Intermediate-to advanced knowledge of Microsoft Office Suite (Word, Excel and PowerPoint) and databases. Experience with PowerFAIDS and Power Campus preferred, but may substitute other relevant financial aid or student information system (SIS) database experience.
High level of typing proficiency and accuracy required.
Prior experience working in higher education preferred.
Thorough knowledge of office methods, procedures and practices.
Thorough knowledge of English grammar, punctuation, and spelling.
- This position requires a Criminal Background Check.
- Tobacco-free campus.
How to Apply
Interested individuals should submit the following documents to email@example.com (in the subject line of your email, please write your name and the position for which you are applying):
Application forms are available at https://mainemaritime.edu/employment-at-mma/.
*Pages 2 and 3 of the MMA Application must be signed and dated by hand or signed electronically using an electronic signature verification service. Electronic signatures, to include images of hand-written signature, will not be accepted unless so verified.
**Please do not include the MMA Self-Identification form in the same document as your application materials. You may attach it to the same email as a separate document.
PLEASE NOTE THAT INCOMPLETE SUBMISSIONS WILL NOT BE CONSIDERED.
All offers are made contingent upon the successful completion of a criminal background investigation.
For the health and wellbeing of our community, the Maine Maritime Academy campus and vessels (ashore and afloat) are smoke- and tobacco-free as of August 1, 2016.
Equal Employment Opportunities
The Academy is an equal opportunity employer and does not discriminate on the basis of race, color, marital status, sex, religion, gender, age, sexual orientation, veteran status, national origin, genetic information, or physical or mental disabilities. The Academy provides reasonable accommodation to qualified individuals upon request.
Women, minorities, and veterans are strongly encouraged to apply.
Location/Region: Castine, ME (US - 04420)