The Marine Logistics Coordinator reports to the Chief Engineer of the Training Ship, State of Maine (TSSOM) of Maine Maritime Academy (MMA) and shall be responsible for maintaining the computerized maintenance management system (CMMS) relative to ship’s material and parts requisitioning, procurement, and warehousing. Position is responsible for coordination and execution of federal materials audits. Position is also responsible for complying with all Maine State procurement regulations and coordination and collaboration with the MMA Finance and purchasing departments and knowledge and use of the Academy’s requisition system. This position has no supervisory responsibility.
Position is required to sail with the ship for the length of the annual summer training cruises. This is a temporary position through August 13, 2021. Salary range is $175-$200/day based upon experience and qualifications.
- Conduct all onshore and at-sea logistic activities to support all materials in-line with MMA’s policies and procedures as well as federal and stateguidelines.
- Plan and coordinate with respective marine and logistic personnel for availability and timely turnaround of vessel including berthing if required, discharging,loading, bunkering and related vesselactivities.
- Liaise closely with MMA purchasing department, keeping finance informed atall times of major purchases, bunkeringetc.
- Liaise with vendors/contractors regarding items to be loaded on and returned back from offshore. Monitor status of deliveries at loadingport.
- Work with both domestic and foreign customs agents, creating customs documents asrequired.
- Complete all required forms/reports, purchase orders, bills of lading, manifests related to logistics activities and perform proper filing ofdocumentation.
- Oversee, execute, and complete material acquisition for both government and Academy accountable materials and equipment aboard thevessel.
- Maintain inventory in vessel’s stockrooms of government furnished equipment and supplies.
- Perform periodic audits of stock and store rooms about the vessel to survey stores accuracy covering government fiscal liability and custodial responsibility in accordance with United States Maritime Administration (MARAD) and State Maritime Academy (SMA) vessel custodial careagreement.
- Function as the integrated maintenance and logistics system coordinator using the NSE system. Additionally, utilizes the Safety Management System (SMS) to ascertain required information regarding materials and equipment repair, maintenance and replacement.
- Serve as liaison with MARAD concerning management and disposition of government owned equipment, scrap, and replacementmaterial.
- Maintain up-to-date familiarity with Nautical Systems Enterprise (NSE) software, government property management, and MARAD's financial tracking and recordkeeping.
- Understand shipboard terminology (both vessel and engineering) and good seamanship practice.
- Deploywithvesselonannualtrainingcruiseandalsoundernationalemergency order fromMARAD.
- Be able to work with students of varying skill and ability in a patient and thoughtful manner.
- Issue and ensure accurate accounting of materials needed during daily maintenance and repairevolutions.
- Maintain procurement records from initial requisition through deliveryand purchase order closeout.
- Maintain and update equipment manuals in vessel Technical Publicationlibrary.
- Ensure proper upkeep and recency of vessel Material Safety Data Sheet (MSDS) recordfile.
This job description reflects the general duties of the job but is not a detailed description of all duties, which may be inherent to the position. The Academy may assign reasonably related additional duties to individual employees consistent with policy and collective bargaining agreements.
- Knowledge and familiarity with all shipboard maintenancesystems.
- Detailed and meticulous in the organization of items within a storagesystem.
- Computer literate: ability to use maintenance management system, NSE and Microsoft Office suite. Proficient in use ofSMS.
- Ability to write reports, business correspondence, and proceduralinstructions.
- Ability to effectively present information and respond to questions from groupsof managers.
- Ability to solve practical problems and deal with a variety of variables in situations where limited standardizationexists.
- Ability to interpret instructions presented in written, oral, diagram, orschedule form.
- Good written, verbal and interpersonal skills required; ability to interact withall levels of staff andstudents.
- High degree ofprofessionalism.
- Strong customer serviceskills.
- Professional presentation, appearance and workethic.
- Capable of working independently and maintain an appropriate attitude towardswork
- Remain flexible to changing priorities and workinghours.
- High school diploma/GED required (Bachelor’s degree in Logistics, SupplyChain Business or related fieldpreferred).
- Minimum 3 years’ experience in a logistics role preferred.
- Knowledge and expertise in Nautical Systems Enterprise (NSE) software, government property management, and MARAD's financial tracking and recordkeeping and SMS systemspreferred.
- Ability to learn Academy requisitioningsoftware.
- Ability to learn CPR, First Aid within 1st three months ofemployment.
- Ability to obtain and maintain a Merchant Mariner Credential(MMC).
- Ability to obtain and maintain Transportation Worker Identification Card(TWIC).
- Valid driver’s license, cleanrecord.
- Previous work experience aboard seagoing vessel of 1,600 gt or greater(Preferred)
- Current Drug-Free screening certificate and proof of current USCG physical (within last 12 months), or required to submit tosame
- Criminal/Credit Background check required
- Tobacco-Free workplace (including all Academyvessels)
- Possess a valid U.S.passport.
- Submit to random drugtesting.
- Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds offorce frequently, and/or up to 10 pounds of force constantly to moveobjects.
- Ascending or descending ladders, stairs, scaffolding, ramps and the like, using feet and legs and/or hands andarms.
- Lifting, stooping, kneeling, crouching, crawling, reaching, standing, walking,pushing, and pulling may berequired.
- Frequent underway periods requiring time away from the Academy for extended periods: weeks, overnight andweekends.
- This work includes work in outside areas, extremes in weather onboard ship, and exposure to elements such as the ocean, rain, sleet, snow, salt spray, rough seas, dirt, fumes, and loudnoises.
- Regularly sit, walk through narrow passages, climbladders;
- Use hands to manipulate objects, tools orcontrols;
- Reach with arms and hands
Location/Region: Castine, ME (04421)