Accounts Payable Clerk

MAINE MARITIME ACADEMY   Castine, ME   Full-time     Accounting
Posted on September 6, 2022
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Employee performs accounts payable and other related finance responsibilities that involves the processing of invoices, review of documents produced by Purchasing, and the timely payments to vendors, students, and employees of all approved Academy invoices. Position ensures the prompt and accurate processing of invoices with close detail to general ledger coding. Understanding of contract language is important to the extent that payments must be made only when contract requirements are met. Employee works closely with a wide variety of Academy employees and regularly with the Purchasing Department staff. Various current software applications will be used regularly including Microsoft Dynamics Great Plains and Microsoft Office Suite products. Some judgement and initiative is exercised; however, tasks are normally accomplished within well-defined parameters. This is a bargaining unit, non-exempt, hourly position.


  • Provide professional customer service in all interactions
  • Communicate and interact by telephone, e-mail and in-person with vendors, students, and colleagues in a professional manner
  • Meet required reporting deadlines
  • Responsible for Purchasing Card reconciliations and monitoring
  • Responsible for accurate review of invoices from the Purchasing Department and the processing of those invoices for payment
  • Responsible for maintaining accurate accounts payable files
  • Assist Director of Fiscal Operations with yearly 1099 distribution; regular monitoring of new vendors for these
  • Responsible for some account reconciliations related to accounts payable
  • Participation in the yearly audit

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